Face it. It can be frustrating dealing with a gigantic pdf file, especially if you are trying to quickly close a real estate transaction deal. It can take forever to download, upload….and emailing it, well, forget it. If you find yourself in this situation, limited due to your massively-sized pdf, then read on so that you never find yourself in this discouraging situation again. Compressing a pdf file is easy to do and will make the file much more manageable for both you and your real estate client.
First, let’s review pdf file sizes. Generally, unless you want to use the file for a high quality print job (think fancy 4-color brochure or glossy trade show booth graphic), or if contains several graphics, such as a PowerPoint deck containing captivating graphics, pdf files should be 1 MB or less. Any pdf file above 1 MB, which is considered a large file, that is mostly text should be compressed to a smaller size. Compressing the file will make it easier to send back and forth via email as well as save on storage space. Therefore, most pdf real estate transactions files should be 1 MB or less.
When viewing documents on a PC in Microsoft Windows, the “Details” view selection shows how Windows categorizes document sizes. Simply select the small arrow next to “Size” to see:
- Small (10 – 100 KB)
- Medium (100 KB – 1 MB)
- Large (1 MB – 16 MB)
- Huge (16 MB – 128 MB)