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Broker with Form Simplicity opened on laptop and team behind him

The COVID-19 pandemic accelerated the need for a fully digital real estate transaction. Agents who already were using Transaction Management software to digitally process their transactions from beginning to end benefited immediately. Agents who had not yet gone paperless and depended on manual processes likely found the transition to working from home and social distancing much more challenging.

But it is the broker-owner who may have fared best from having a digital transaction management solution in place. Having agents working from different locations with paper-based transactions can be a nightmare to manage without a digital process in place. It also could open a Pandora’s box filled with compliance issues.

Brokers can protect their businesses by using Form Simplicity, a transaction management software. They don’t have to worry about compliance risks because that’s one of the most significant benefits that Form Simplicity offers brokers. All transaction documents are digital, time-stamped, and stored online in one place.

 

Brokers Tools included

 

Unlike other transaction management programs, Form Simplicity provides all the Broker Tools as a standard feature at no extra cost in the Professional and Ultimate editions. They can upload their logo to association forms and even create assistant accounts for free.  Within the Form Simplicity Broker Dashboard, brokers can manage, review, approve, track, and store every agent’s transaction activity end-to-end.

In effect, Form Simplicity removes the need to recreate a “paper trail” that a compliance audit can trigger. Instead, Form Simplicity provides brokers, their designated admin staff and agents with a digital footprint. Every document required for a compliance review or audit is digitally stored and is centralized for easy retrieval.

 

Reducing risk

 

The Broker Tools built into the Professional and Ultimate editions of Form Simplicity help broker-owners reduce risk through a customizable, automated, paperless review process that allows brokerages to stay compliant.

Form Simplicity enables brokers to work digitally in a collaborative environment with every agent. Form Simplicity streamlines agent and broker workflow, but more importantly, it helps everyone avoid making mistakes. Dynamic checklists, deadline reminders, built-in form calculations, and automated emails all reduce agent errors.

 

Greater transparency

 

Form Simplicity’s Broker Review process provides a broker and admin team with dynamic document checklists based on specific properties (including different transaction types). Agents use these checklists to submit their transaction documents for broker review to ensure compliance and overall completion.

All it takes is for a broker and admin team to deploy Broker Review in Form Simplicity is to set up a Document Review checklist, located in the Form Simplicity Broker Dashboard. A video that details each step is here.

Anytime agents submit a document for review, the broker gets an email notification. All documents that need a broker’s review are under a single tab – Transaction Review – found atop the Broker Dashboard. This gives a broker deep visibility into the transaction’s activity.

Each Checklist is dynamic – allowing agents to attach a note to the broker with any document submitted for review. The Checklist also allows the broker to add notes for the agent on the Checklist or within any document.

At the end of the Broker Review process in Form Simplicity, a broker accepts the transaction submitted by the agent as complete or marks the file incomplete. Either way, the agent automatically receives the appropriate email notification.

Form Simplicity allows a broker’s evaluation to occur online and in real-time. Brokers can eliminate phone calls, emails, and undocumented back and forth communication. Inside Form Simplicity, everything is color-coded and intuitive, making it easy to use for even the least tech-savvy brokers, basically eliminating the need for training.

 

Peace of mind

 

Because transparency is one of Form Simplicity’s greatest strengths, using Broker Review, everything is in one place: Document Checklist, Messages, Review History, and all transaction associated Emails. This makes review and compliance verification a breeze for a broker and others on their admin team.

Search is quick and straightforward, allowing Brokers to find what they are looking for inside Form Simplicity fast. It’s also status-driven, helping brokers better manage their workflow by indicating which activities are Complete or Incomplete. Since everything is completed online and inside Form Simplicity, it allows brokers to work smarter, not harder.

 

Digital beats paper

 

Brokers know that surviving a thorough compliance audit that relies on paper documentation can be painfully time-consuming. Trying to recreate a paper trail when agents are working from home can be exponentially more difficult. By moving to a centralized digital transaction solution with Form Simplicity, brokers can dramatically reduce their time dealing with compliance issues and avoid many of them altogether.

A digital process safeguards a broker’s business, and Form Simplicity shines when it comes to protecting your business. Check out the newest and improved version of Form Simplicity and its broker tools. Email info@formsimplicty.com for a demo of all the great broker features built into Form Simplicity.

Real estate agent using a CRM on laptop

Today, we are being bombarded by so many tools and information that it can be a bit overwhelming. Many offer free trials and you may think about trying each one before deciding. That may make you even more crazy.

Instead, write down those features that are most important to you right now and for the vision you have for your business. Don’t get caught up with all the bells and whistles if you don’t have the time to use the majority of them.

To be conservative, consider looking for a CRM where you will be utilizing at least 60 % of the features.

 

The Top Questions People Ask Before Choosing A CRM

 

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Realtor using a laptop to upgrade to Ultimate Edition

When the vast majority of agents in America found themselves working exclusively from home, a new reality took hold. The more you could do digitally, the more likely you would remain successful throughout our health crisis.

Agents and brokers who had been using a transaction management solution like Form Simplicity have stayed on top. They’ve been able to keep their business going by managing their transactions digitally, from listing to closing.

As real estate begins its rebound, agents and brokers are looking for ways to work better remotely. For top producing brokers and agents, that means a robust, digital transaction management program. It also means using it every day.

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Real estate agent throws hands up in celebration

There is a mask of perfection in social media that portrays many of our competitors and friends as seemingly thriving in these trying times. Looking at your own life, are you wondering how you will ever get through the challenges facing you today?  Remember one thing: you are not alone in how you are feeling.

When you have a setback or failure, you may consider it a breakdown. But don’t discourage. History has shown that breakdowns are directly correlated to breakthroughs. And the good news is that there is a 6-step process that can help turn the breakdown into a breakthrough.

Below are tools to help you move through and transcend any obstacles.

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agent holding a laptop with links to clients

Imagine having a business where most of your income comes from people you know. That is the dream of many new and seasoned real estate agents. An income-producing referral business is not only possible, it is achievable.

Real estate is an essential business built on relationships, and your database is your gold-mine. By following the suggestions below, you can begin learning the skills to effectively communicate, network and grow your business. The incredible results will be a business that is built on referrals. This means increased revenue and a solid business that is continually expanding. Get ready to start mining. Your road map to success begins here.

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